Privacy Policy

1. Introduction

Welcome to FinControl.ai (“FinControl”, “we”, “our”, or “us”).

We are committed to protecting your privacy and ensuring the security of your personal and financial data.

This Privacy Policy explains how we collect, use, store, and protect information when you use our website, platform, and related services available at:

https://www.fincontrol.ai

By using our services, you agree to the practices described in this Privacy Policy.

2. Information We Collect

We may collect the following categories of information:

2.1 Account Information

When you register or use our services, we may collect:

Full name
Company name
Email address
Phone number
Billing information
User account credentials

2.2 Financial & Document Data

When using the platform, users may upload:
Invoices
Receipts
Financial documents
Accounting exports
Supporting attachments

These documents may contain personal or business-related information.

2.3 Technical Information

We automatically collect certain technical data, including:
IP address
Browser type and version
Device information
Operating system
Usage logs
Cookies and analytics data

2.4 AI Processing Data

Uploaded documents may be processed using AI-powered technologies for:
OCR (text extraction)
Invoice recognition
Data structuring
Validation and approval workflows
Expense analysis
Fraud or anomaly detection

3. How We Use Your Information

We use collected data to:
Provide and maintain the platform
Process invoices and financial documents
Improve AI recognition accuracy
Authenticate users
Manage subscriptions and billing
Provide customer support
Improve website functionality and user experience
Detect fraud, abuse, or unauthorized access
Comply with legal obligations

4. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process personal data under the following legal bases:

Performance of a contract
Legitimate business interests
Compliance with legal obligations
User consent (where applicable)

5. Data Storage & Security

We implement appropriate technical and organizational measures to protect your data, including:

Encryption in transit and at rest
Secure cloud infrastructure
Access control and authentication
Regular security monitoring
Backup and disaster recovery procedures

We strive to use secure hosting providers located within the European Union or trusted jurisdictions with adequate data protection safeguards.

6. Data Sharing

We do not sell your personal data.
We may share data with trusted third-party service providers only when necessary to operate our services, including:

Cloud hosting providers
Payment processors
Analytics providers
AI/OCR processing providers
Customer support tools

All third parties are required to maintain confidentiality and comply with applicable data protection laws.

7. AI & Automated Processing

FinControl.ai uses artificial intelligence and automated systems to analyze uploaded financial documents.
These systems may:

Extract invoice fields
Detect inconsistencies
Compare historical pricing
Assist approval workflows
Generate recommendations
Users remain responsible for reviewing and validating financial data before making accounting or business decisions.

8. Data Retention

We retain personal and business data only as long as necessary to:

Provide services
Fulfill contractual obligations
Comply with legal and accounting requirements
Resolve disputes
Enforce agreements
Users may request deletion of their data, subject to legal retention obligations.

9. Your Rights

Depending on your jurisdiction, you may have the right to:

Access your personal data

Correct inaccurate information
Request deletion
Restrict processing
Object to processing
Request data portability
Withdraw consent
To exercise your rights, contact us using the details below.

10. Cookies & Analytics

We may use cookies and similar technologies to:

Maintain sessions
Improve performance
Analyze website traffic
Remember user preferences
Users may manage cookie preferences through their browser settings.

11. International Data Transfers

If data is transferred outside the European Economic Area, we ensure appropriate safeguards are in place, including:
Standard Contractual Clauses (SCCs)
GDPR-compliant providers
Adequacy decisions where applicable

12. Third-Party Services

Our platform may integrate with third-party systems such as:

Accounting software
ERP systems
Cloud storage providers
Authentication providers
Payment gateways
Use of such third-party services may also be subject to their own privacy policies.

13. Children’s Privacy

FinControl.ai is intended for business and professional use and is not directed toward individuals under the age of 18.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
Updated versions will be published on this page with a revised “Last updated” date.

15. Contact Information

If you have questions regarding this Privacy Policy or data protection matters, please contact:
FinControl.ai
Email: hello@fincontrol.ai
Website: https://www.fincontrol.ai

16. GDPR Data Controller
If applicable under GDPR, the data controller responsible for personal data processing is:
UAB Roxlogic IT Solutions
Lithuania